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July 5, 2010

This word can relate to just about every aspect in our lives and can make things a lot less stressful and more efficient.  I wear many hats here at Centricity, as does most of our staff.  In addition to work I am currently planning my wedding (set for early September), keeping up with friends/family and other activities. It seems the older I get the more busy things are and the more the time flies by.  With all this I have found being organized has helped create a healthy balance, which most of us know is true but it’s easier said than done.

I am a list maker, I think I have always been but have noticed over the last couple of years I have become even more so. This helps me not only to remember but also to prioritize and effectively plan my time.  It is also great to be able to cross things off, which might be my favorite part of a list-a feeling of completion!  Part of your organization might also be delegating tasks by making lists for other people, your kids, band members or people you manage.

The calendar on my phone is another thing I love! Being able to set the alarm or reminder for things, I have found is a huge help. Whether it is to pay bills, upload something new to our store, or for a meeting or appointment. All phones have some type of calendar if you don’t already use the one on your phone I highly recommend you look into it.  Technology has in a lot of aspects made it easier to stay on top of things and more organized but you also have to take the initiative to utilize those tools.

Communication is another key factor. You will notice if you don’t communicate with people, (co-workers, band members, family) it makes it a lot harder to stay organized. I am in our Seattle office and am the only one out here; this is a huge one for me, not only for me to communicate with my cohorts in Nashville but also for them to communicate with me. It makes completing my tasks a lot easier, when I know exactly what they are thinking or where they are in completing a task, and then we can get to our end goal faster too.

Here are a few more tips for staying organized and reminders from above:

  1. Designate time each day specific to respond to emails, cleaning out your inbox and sorting by priority or action.  Having access to our email 24/7 is great but often times you might read them but not respond or follow up, taking the time each day even if it’s 20-30mins will prevent you from falling behind.
  2. Schedule multiple appointments for the same day instead of spreading them throughout the week
  3. Clean the top of your desk at the end of each day, it completes the day’s work, makes a clean space for you to see the next morning and stops paper buildup. (If you’re an artist this might be the equivalent of your bus or van)
  4. Use a calendar system (set your alarms/reminders!)
  5. Make lists
  6. Delegate
  7. Communicate- you might have someone who helps you with day to day tasks and helps keep you organized, touch base with them daily to catch up and ensure you are on the same page and both doing things to lead you in the direction of accomplishing your goals.

Without some organization its much more likely to become overwhelmed and burned out along the way. So while we are busy at our jobs, with our families, homeschooling, and various other aspects of life. I hope this might be a good reminder for you and in turn allow you to be more efficient, relaxed and enjoy some things you might have been wanting to do or find some quiet time. Have a great summer!

We’d love to hear any tips or tricks you use to help you stay organized.

2 Comments leave one →
  1. Cory permalink
    July 5, 2010 6:46 PM

    I highly recommend David Allen’s “Getting Things Done”. I’m a church music director and pro songwriter, and I’ve found his system of doing things gives me more opportunity for creative time.

  2. Bev Herrema permalink
    July 6, 2010 8:17 AM

    Great tips. And I just went to my library website to put “Getting Things Done” on hold – the audio books version so I can “get things done” while I’m getting from point A to point B!

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